Our Planning Process

Let’s dream together! Early on, we ask meaningful questions to determine the best recommendations for your proposed itinerary. We want to find the most engaging experiences, along with the best luxury hotel and perfect sailing with your unique travel vision in mind

From the moment you begin planning until you return home from your trip, we are with you every step of the way. Scroll down to see how you can get started.

Step 1

Contact Us

If you are interested in planning your next adventure, please give us a call, complete our Trip Planning Form or email or email travel@luxetravelers.com. We’ll be in touch shortly after we receive your inquiry.

Step 2

After we have an initial discussion to discover your vision for your next trip, we’ll send our Trip Planning Form for you to complete and an invoice for our trip development fee*. The real fun begins next!

*Our fees are based on the complexity of your trip and the type of planning it entails. Please contact us to learn more.

Step 3

time to chat

We’ll dive into the details of how you visualize your trip via phone, email or Zoom—whichever is easiest for you. During this time, we’ll get to learn more about you so we have all of the details needed to plan a custom-tailored journey.

Step 4

the fun begins

Luxe Travelers begins reaching out to our connections. We choose companies and individuals whom we feel would be the best fit for your trip and create your initial proposal. Once we have it ready, we’ll send it over for you to review and to start dreaming!

Step 5

adjustments & personalization

Once you’ve had a chance to review our proposal, we collaborate with you to make adjustments to finalize and perfect your itinerary.

Step 6

reservations & booking

Now it gets official! All reservations will be confirmed and finalized at this time. Things like dining reservations, activities, spa appointments, and travel insurance can be added as well.

Step 7

bon voyage!

The moment that you’ve been waiting for has finally arrived! While you are traveling, we’ll check in with our partners to ensure your trip is operating smoothly and you are well taken care of. If any issues or concerns appear during your travels, we are here for you.

Step 8

Welcome Home

Upon returning from your trip, we’d love to hear from you! What did you like best about your trip? What was the most memorable? This helps us plan your future trips and be able to customize and exceed your expectations on your next adventure

Let's start Planning!

click to get started planning your next great adventure.

Have a Question?


We wanted to answer some popular questions that we receive from our travelers. If you have a question not included here, please contact us and we’ll chat through all your questions.

A travel advisor is your advocate. We let our connections on the ground know of your special occasions, your requests, and any special assistance you need. If there is an issue, we have your back. We leverage our contacts to get you the very best options, resolutions, and amenities.

An experienced, professional travel advisor has the exptertise and the resources to make your next adventure your best adventure ever. We plan trips daily—many times hundreds per year, so we have the knowledge that an online booking engine cannot even compare with.

Our fees are a standard 5% of total trip cost. The trip cost includes the retail cost of airfare should you choose to purchase it with points or mileage. Example, if your total trip cost is estimated at $10,000 our standard fee is 5% or $500. You’ll be invoiced after our first trip collaboration and collected along with your Traveler Authorization detail. When you hire us to expertly craft your next vacation, we work for you and become experts in you. Our development fees include all consultations; arranging hotels reservations, private villas, cruises, private drivers, rail tickets, private guides, museum tickets, local tours, cooking classes, private boat excursions, wine tastings, shore excursions, travel insurance and more; the use of our itinerary mobile app Axus; and assistance while traveling if needed.

Oh yes!  We have many happy clients who benefit from our ability to get special perks and amenities, special rates, and obtaining sold out tickets for shows, sporting events, and more.  Are you looking for a splurge event for a life milestone coming up?  Talk with us about highly memorable arrangements to elevate your effort!

Our difference is this: we specialize in you. No cookie-cutter arrangements, here. Our clients many times become dear friends. We contact our partner hotels before your arrival to ensure all is in order and to increase the probability of an upgrade. Our connections aren’t just names and numbers. We spend quality time with many of our partners to ensure they know our name and likewise know you are our VIP client.

While we realize last minute vacation opportunities arise, the planning sweet spot to take advantage of the best availability and the best pricing is typically 7 to 9 months out. For high season travel, holiday travel, specialty cruises (like Antarctica or round the world cruises), and to attend special events and festivals (like Oberammergau), that time frame needed will increase dramatically.

what our

clients say

“I could not be more thrilled with the incredible vacations Pam has crafted for my husband in me. Her exceptional knowledge and insight allowed us to have our dream honeymoon and visit some of the most beautiful, unique, and exciting places I have ever been to. Days were dotted with thoughtful touches and fun surprises throughout. And I never had to worry or wonder if I was making the right choices with where to go/stay or what to do because Pam does all the research for you up front.

Every moment is planned perfectly, making travel so easy, effortless, and luxurious. From riding horses to Mayan ruins to getting in-room massages on an over-the-water bungalow on a private island, a trip with Pam will blow you away. We can’t wait to work with her again!”

– Genna Shelnutt & Todd Sevier

what our

clients say

“Pam and Luxe Travelers International made our dream trip to Italy come true!
She took the time to get to know us and our travel style and then crafted a 2-week itinerary that exceeded all of our hopes and expectations! Pam recommended amazing properties that matched our personalities and felt like home. We visited 5 areas of Italy and were never worried about travel arrangements because Pam had everything scheduled ahead of time. The owner of the transportation company, Umberto, personally met us at the Naples train station, helped us purchase ferry tickets to Capri and treated us like family. The service was so personal and genuine and he ensured we had great experiences with all of his drivers.

We were also impressed by the special treatment and perks we received as Virtuoso/Celebrated Experiences travelers. During our stay in Rome, our room was upgraded to a super posh suite overlooking the Colosseum and it blew us away! We were welcomed with either a bottle of wine or champagne at every hotel along with vouchers and credits that allowed us to enjoy spa treatments, lavish dinners and wine tours. Talk about luxury!

We couldn’t imagine traveling without Pam and Luxe Travelers, International! This was a trip of a lifetime and we can’t wait to start planning our next vacation!”

– Craig & Lindsey Bowers

Craig Lindsey Bowers dressed up Il Borro
Il Borro Village scape

get started

Where will you go next?

Your next great adventure is waiting! One of the best feelings is having a trip planned to look forward to! Let’s start the process.